Members present: Travis Vlasman, Karen Reilly, Adam Heinitz, Doug Zeltinger, Brooks Hetle, Tresse Evenson and Tom Cool..  Adam was designed proxy for the SD Council, Karen was proxy for the ND Council and Tom was proxy for the Professional Development Committee Chair. Quorum present.

The meeting was called to order. Motion to approve the agenda by Brooks, seconded by Adam. Motion carried. Corrections to 2008 minutes: (1) Awards section will now read, ‘Friend of DACAC – Bank of ND’ (2) Government Relations section will now read, ‘Robyn Highstand on the budget committee sent an email to Doug’. Motion to approve both corrections by Travis, seconded by Doug.

Financial Report: Tom stated the $2,000 to the Tri-State Conference was not previously budgeted, but was an advance payment for our participation in the 2010 Conference in Minneapolis. He also noted that $850 will be due up front to the Alerus Center for the 2009 DACAC Conference. There was discussion as to whether or not the Board would want to set aside money for travel in the future. Tom advised that we most likely have a surplus if funds would ever be needed. Motion to approve the report by Doug, seconded by Travis.

Professional Development: Tom strongly encouraged the submission of presentations for the 2009 DACAC Conference. The Board agreed to add Scott Smith from the AP College Board as a presenter in place of the eliminated breakout session, “Something on Financial Aid/Planning” by Bank of ND. Tom stated that Thom Flamboe may not be available for closing session. Karen proposed inviting Kathy Ringdahl’s ordinary versus extraordinary presentation instead. Karen will follow up with correspondence to Kathy. Motion to approve the Conference report by Doug, seconded by Brooks.

Tom lead a brief discussion about changes NACAC has been making to leadership opportunities. Two new resolutions were proposed and passed, stated as follows:

1) Expressing its disappointment at the "suspension" of the 2010 Legislative Conference, the Dakota ACAC Board of Directors directs the executive committee to plan for persons from Dakota to go to Washington, DC, next spring for a briefing on legislative issues and visits to Congressional offices, either as part of a program shared with other affiliates or on our own initiative. Approved unanimously on May 11, 2009.

2) The Dakota ACAC Board of Directors recommends that NACAC and its Presidents Council expand participation in the annual Leadership Development Institute to include affiliate executive staff persons, as well as a rotating system of affiliate committee chair counterparts. The purpose of this recommendation is to build a stronger affiliate leadership team by expanding the number of those which have background information on national issues, and to encourage greater sharing of ideas among the nationwide leadership. Approved unanimously on May 11, 2009.

The locations for future DACAC Conferences and Tri-State were set at:
        DACAC Conference in Rapid City – 2011

        Tri-State – 2012

        DACAC Conference in Fargo – 2013

        Tri-State – 2014

        DACAC Conference in Aberdeen – 2015

        Tri-State – 2016

Tom proposed a resolution for the above dates/locations, Karen seconded.

There was a brief discussion on nominations for 2009 award recipients, but no one was nominated. Tom and Karen will continue to seek nominations from affiliates in their respective states.

Government Relations: Brooks gave a report on the March Government Relations Conference. He was able to meet with two representatives and had productive discussions with both. Two most pressing issue currently: Dream Act and direct lending. The Board did not take a formal stance on either issue at this time.

Human Relations: Kenton was not present.

Governance: Election results: Adam was elected President-Elect, Tresse re-elected Treasurer-Secretary.

Admission Practices: If a formal, written complaint were to be filed with DACAC, Adam would be the chair of the committee designated to review, vote on, and resolve the issue.

No other items to discuss. Motion to adjourn by Tresse. Karen seconded. Motion carried. Meeting adjourned.    

Respectfully Submitted, Tresse Evenson

Members present: Travis Vlasman, Karen Reilly, Tom Cool, Brandi DeFries, Kenton Pauls, Doug Zeltinger, and Michelle Hoffman.  Karen was serving as designated proxy for the ND Council and Tom was serving as designated proxy for the SD Council. A quorum was present.

The meeting was called to order. Motion to approve the agenda by Kenton, seconded by Doug.  Motion carried.   Motion to approve previous minutes by Karen, Kenton seconded.  Motion carried.

Financial report:  Adam was not present.  Tom questioned the $8,000 amount received from ND ACAC.  Karen said the amount included $4,000 for this year and $4,000 for next year. Tom noted the web account is over budget due to a nine-year renewal for the DACAC URL.  The board travel was mostly used to send Art to national meetings.  It was noted that EAC is paying for the keynoter for the DACAC conference.  Motion to approve finance report by Brandi, Kenton seconded.  Motion carried.  We  will approve the budget for next year at the conference.

Two NACAC President’s Council Grants were submitted from Dakota and approved:

1-       $700 grant approved an NDSU staff person attend the GWI, diversity conference in July.

2-       $700 grant approved to have a counselor from the Fargo/Moorhead area to attend a conference

NACAC By-Laws - NACAC has indicated its bylaws are in violation/non-compliance with the state incorporation laws of Iowa.  A new non-profit corporation is to be founded in Delaware due to their “better climate” toward corporations.  New national by-laws will be written and scheduled for adoption  at the national conference in October.  This gives the group until May 7th to review and give feedback.  Travis would like to have past presidents be part of the President’s Council.  It was agreed Dakota should recommend NACAC include past presidents in the President’s Council: “In order to establish better ongoing vitality of the Presidents Council, the experience of immediate past presidents is seen to be valid.  The immediate past presidents should be added to the membership (of the President’s Council) as voting members.” Tom also  made a motion to amend the national bylaws that the president’s council be included in the process of approving the budget.  Seconded by Doug.  Motion carried.

Conference Report:  Michelle reported the conference this year will be held jointly with the SD School Counselor Association, with a pre-conference on Monday arranged by the SDCA.  Breakout sessions were discussed.  Monday evening will be a social night; the SD Guard may sponsor the social for everyone.  EAC has graciously agreed to pay for the full cost of the keynote speaker.  He will do his presentation for DACAC then do a presentation for the EAC staff .  ASVAB has contributed money for the ice cream break.  Due to the inclement weather lately, it was suggested we stay at the motel for our evening dinner/social instead of going to the park.  Tom suggested we purchase a keg for drinks in the suite instead of a cash bar that evening.  Kenton asked if associate directors could go to the directors’ breakout sessions and suggested a change in the title to “Admissions Leadership issues,”  to get the attention of the 1st or 2nd year admission personnel.  Jackie Paine will present the closing session.

The ND group proposed the location for next year’s DACAC conference in Grand Forks to be held the first or second week in June.  Choices for consideration: The Canad Inn, the Hilton Garden Inn, the Holiday Inn or the Best Western downtown.

Awards: Recipients for 2008 were discussed.  Tom recommended Clark Richardson from Rapid City for South Dakota Human Relations Champion Award.  Tom also suggested the ND group work with the ND Council to make a ND recommendation.  In order to get the plaques ordered, the names must be submitted by mid May.  Friend of DACAC- Lance and Laura Hill of Bank of ND.  Karen will complete the form on the web and submit it to Tom.  Award of Excellence:  Travis has a recommendation and he will complete the form   The awards will be approved by email.

Government Relations: Doug reported Val B. went to the national meeting.  Robyn Highstand on the budget committee sent an email to Doug saying she met with Val, sounds like more financial aid issues. House Resolution 57:15 student access to student loans.  College Access Challenge Grants-Dept. of Education will send applications for grants to college counselors, etc.  SD & ND will receive $330,000 for grant money.  Doug will forward this information to Tom so he may forward to the group.

Human Relations: Kenton urged continued effort to increase applications for the Human Relations Award.

Governance: Art Hagg was absent. There are three positions to fill; President Elect, Professional Development Chair, and the Secretary/Treasurer.  Brandi will move into the President position next year, but that will be the third straight President from South Dakota.  Travis proposed someone from North Dakota to take part in the rotation.  Kenton would like to see if Doug Zeltinger  would be interested because of his Government Relations position but then we would need to fill the Government Relations position.  Several names were discussed for this position.  Kenton then proposed that if Doug agreed to take this challenge the ND group would discuss the possibility of a ND individual to fill the Government Relations position on the Executive Board.  Doug accepted the position of President Elect.  The Professional Development Chair-Tom recommended Michelle be asked to continue filling the position.  Michelle agreed.  Secretary/ Treasurer-Tom recommended that we visit with Adam Heinitz to see if he wants to continue the position or pursue someone else.  Angie Larson from Augustana was suggested due to the proximity of location with Tom and she expressed interest in becoming more involved.  Motion to approve the slate by Kenton.  Brandi seconded.  Motion carried.

Admission Practices:  Brandi reported the role of the group is to keep the membership aware of policies and changes, and to serve as the review board if a formal complaint is lodged against an institution.  Our By-laws state we need to elect six committee members every even-numbered year.  Names suggested included Michelle from USD, Art Hagg from O’Gorman HS, Adam Lundquist from UND, Judy from Jamestown. Tom will contact the SD people and Karen will contact the ND people and they will be included in the e-ballot.

Membership: Tom reported Dakota has 44 NACAC members.  The by-laws state that these are the persons who vote for the Dakota ACAC positions.

Other:

Rising Star Award - Brandi. The deadline is June 15th for proposals.  It is for DACAC members who have been in the business for five years or less, who have been active, contributing to college and student programs.  Let Brandi know and the form is on the NACAC website.

LDI this summer –The board has indicated in the past they believe Tom should attend the summer leadership institute for new presidents and presidents-elect, because they provide much information on national issues and policies.  It was recommended that Tom attend the LDI Minneapolis in July.  Travis will contact the NACAC office and make them aware that Tom will be attending.  Travis proposed a motion to send Tom.  Doug seconded.  Motion carried.

No other items to discuss.  Motion to adjourn by Doug.  Brandi seconded.  Motion carried.  Meeting adjourned.

Submitted by, Michelle Hoffman, Acting Secretary

Art Hagg called the meeting to order at 9:55 AM.

The minutes of the April 27, 2006, meeting were reviewed and approved. Travis moved approval. Passed.  Tom said he is unable to located minutes from the June, 2007, meeting and will check with Adam Heinitz about his notes.

Tom presented the financial report for the year to date, showing a current balance of $8,468 with the net gain for the current fiscal year to date of $1,397.  Kenton moved to approve the report. Connie seconded. Passed.

President's Report

Art reported NACAC contacted us about providing free national memberships to one high school and one small college serving underrepresented student populations.  Art submitted names, both of which were approved, for Jerry Schradick at Sisseton Wahpeton College and Dave Krull at Andes Central HS in Lake Andes, SD.  Art also said that a NACAC Presidents Council grant of $500+ was approved to send Dave Krull to national conference.

Kenton suggested we submit Dave as possible presenter for the national conference, even though the deadline for submissions is passed. He point out that Jobey Lichtblau is a member of the national committee planning conference.

The second deadline for requesting Presidents' Council Grants for this year is June 1 and Art urged any interested persons or schools to submit a completed grant application to him before that date. The forms are available at the NACAC web site.

Art also encouraged anyone to submit nominations for the Rising Star Awards, for which he is on the national committee. The deadline in June 15 and the form is also on the web.

Professional Development

Heather reviewed planning for the upcoming annual conference in Rapid City.  She said we have the keynoter  and the emphasis is on finalizing breakout sessions. Art agreed to help co-moderate the closing session, a panel of counselors and admission reps. The board discussed including issues arising from the recent shootings at Virginia Tech in the discussion. Plans to have a special two-session breakout "sharing" time for the admission directors were also reviewed and Connie and Amy agreed to moderate the discussion.  We will also ask some of the ACT professionals in attendance to help with that breakout.

Possible participation in the Tri-State (Iowa, Wisconsin and Minnesota) Conference in 2008 was discussed.  Amy suggested that rather than join as a co-sponsor of the event, the Dakotas charter a bus and encourage members to attend that program, in addition to our annual conference.  She said the Tri-State is an excellent opportunity to participate in a multi-state program for those unable to attend the annual NACAC conference.

The group also directed Tom to look into the new C'Mon Inn (?) in Grand Forks, ND, as a site for the 2008 or 2009 conference.  If that is not available, they authorized Tom to check into setting the 2008 DACAC conference in Aberdeen the week of June 1st - preferably Tuesday and Wednesday - and to explore a possible joint program with the SD School Counselor Association.Connie moved approval. Amy seconded. Passed.

DACAC awards to be presented to conference were discussed.  Tom will send out a request shortly seeking nominations.  It was agreed that Amy, Kenton and the remainder of the executive committee  (Art, Travis, Tom and Adam) can approve the awards via e-mail prior to conference.  Names should be approved by the end of May to have plaques prepared.

Government Relations

Doug reported on the March Government Relations conference in Washington, DC.  He said that in the past much of the effort has focused on Pell Grant funding, but this year the emphasis was switched to support of school counselors, both for professional development funding and for including them in No Child Left Behind legislation.  He said for the first time a joint session was held with members of the American School Counselor Association.  He also said that proposed legislation from NACAC was reported that would provide funding for pilot programs to include college counseling in the basic school counselor education programs.

The board members discussed approaching the counselor education departments at Dakota universities to encourage them to provide college counseling components, perhaps using the expertise of members of ACAC.  Amy pointed out the difficult process of having new curricula approved.

The board reviewed a note from Clark Wold, President of EAC, questioning NACAC's recorded support of the STAR Act that he said would move student loan programs to Direct Lending and eliminate guarantor agencies such as EAC.  Karen questioned whether the Department of Education would have money available or provide the quality of services to students.  Kenton questioned any move to remove competition.  The board also expressed concern with how the national association determines its support of legislation which may not be favored by all members or S/R's.  Travis made a motion that the Executive Director research the matter and draft a letter to NACAC stating Dakota ACAC's opposition to the STAR Act and questioning NACAC's procedures for endorsing legislation. Also, the director is to prepare letters to the our Congressional delegation expressing our opposition. Kenton seconded. Passed.

Tom was also directed to send Clark a note thanking him for bringing this matter to our attention, and asking for any other points he would suggest adding to a letter.

Human Relations

Kenton said his main effort as HR Chair is encouraging applications for the "Human Relations Champion" award which the board approved last year. He passed out copies of a revised application form which he recommended be posted to the web site.  The board suggested adding the phrase "any of the following that apply" to the list of sensitivity to diversity issues on the form. Two awards are to be given, one for each state.  Kenton said he has possible recipients in mind, but said he would like to get several nominations for each award.  Tom said he should be sending out an e-mail shortly inviting nominations for all DACAC awards by mid-May.

Governance

Amy reported she had received one set of nominations for open board positions, in response to an e-mail sent earlier to all NACAC members in the Dakotas.  The  nominations were Brandi Tschumper of Mount Marty College for President-Elect;  Kenton Pauls for Human Relations and Adam Heinitz for Secretary-Treasurer.  Amy moved approval of the nominations. Travis seconded. Passed.

Tom said all three have agreed to be placed on the ballot.  Tom will send an e-ballot to all eligible members shortly so the election can be completed prior to conference.  The ballot will contain room for write-ins.

Admission Practices

Travis reported he received a complaint through the Minnesota AP Chair alleging that a ND college was pressuring a student to provide a deposit in order for the institution to hold a scholarship. Travis said he resolved the matter informally.  Connie said she had a call from the accused school and suggested in the future the state chair be informed of such complaints.

Membership

Tom presented the latest list from NACAC on members from the Dakotas.  He said he does not believe the list is entirely current, as he knows at least one college not listed who told him they have renewed membership.

The group also discussed the possibility of having Dakota ACAC split into separate NACAC affiliates.  The SD council has suggested such a split to allow both states to pursue more in-state activities, including building up stronger relations to the respective school counselor associations.  Tom also noted a concern that under the current set-up the DACAC board actually has legal authority over the SD Council funds, whereas ND has pulled their funds out and is reporting to the IRS separately.  When Tom discussed the matter with an accountant, it was suggested treating DACAC finances as if it were a committee under the larger SD budget.  Kenton said he feels the present set-up is serving our needs well, and if adjustments need to be made, they might involve setting up DACAC as a separate entity while maintaining the current relationship with the state councils.  He did not feel that ND is interested in setting up as a separate S/R, nor did he believe that it has a sufficient number of persons to adequately fill leadership positions.  He observed that the issue has been discussed before and he feels we need to move beyond them.

Connie moved to adjourn shortly after noon.  Heather seconded.  Passed.

Respectfully submitted,

Tom Cool, Executive Director